This week Notion shipped a fun update to its Form product that allows you to add conditional logic to forms. This means you can display specific other form inputs based on the value of a single form input.

And, of course, the first thing that Notion users noticed wasn’t the feature, but that the feature is only available to customers paying for Business or above plan.

In fact there are a ton of incredible features on Business and Enterprise, especially for growing businesses that might be experimenting with a Free or Plus plan Notion workspace. Today we’ll be having a look at the Plans and why would might select one or the other for your business.

---

Plan Overview

You can always get an overview of the features and access on Notion’s pricing page.

Notion offers a Free plan as well as paid plans: Plus, Business, and Enterprise. I really do not recommend attempting to run a business on the Free plan. And setting up your business at minimum will really require at least one paid Plus seat.

You pay for Notion per user. Paid users are called Members. You can also give access to pages to a certain number of unpaid Guests. The limitation of guests is they:

• Cannot be added to groups
• Cannot be granted access to teamspaces as they can only be added to pages (this makes them a bit of a nightmare to administer at scale)
• Cannot add automations
• Numerous other limitations

The guest limitations per plan (i.e. how many guest users you can invite) are:

• Plus: 100
• Business and Enterprise: 250

---

So which is right for your business?

My recommendation? If you’re just getting started and you’ll be the only user for a bit, you can buy the monthly Plus plan and transition to Business or Enterprise once you start onboarding collaborators and get a feel for what using Notion at scale is like.

In the long-term, once you’ve established Notion as a core tool in your organizational stack and have settled on a Plan that works for you, you can then transition to yearly billing.

One of the unfortunate side-effects of Notion’s seat-based billing model is that once you’re on a yearly plan, to add a member temporarily will mean paying for a year’s worth of access for that seat. So don’t transition to yearly billing until you’re confident Notion is solid for your team and you have an idea of what you’ll expect to pay as your team grows.

---

The Plans

Plus

Many businesses can get away with the lowest paid tier. The primary features you’ll miss on the Plus plan are:

• Private teamspaces
• Form conditionals
• Page Verification

Private teamspaces are really useful on a business level. For example, you can have completely hidden teamspaces for Legal and HR and special initiatives.

You can get around this by using Closed teamspaces, but be aware that these teamspaces and the titles of the top-level pages in them can be seen by any member of your workspace (guests cannot see these), so if you utilize this workaround, consider naming your top-level sidebar pages something rather innocuous and not like “Plan to sell the company for parts 2025”.

Business

As noted above, Business gives you access to private teamspaces, form conditionals, and page verification. You can get 250 guests instead of 100, increased page history, and access to SAML-based single sign-on (or “SSO”).

SAML, or “Security Assertion Markup Language”, is a standard that means you can switch to signing users into Notion via your own platform or website. This can be pretty critical if you need to manage your Notion member accounts on your end rather than allowing users to have their own accounts.

Other helpful business features include:

• Export members as CSV
• Verified domains

Enterprise

If you’re serious about Notion being the core pillar of your organizational stack, I recommend the Enterprise plan. The highest-cost plan has key features for administrators and security-conscious IT professionals including:

Audit log

This searchable and filterable log allows you to see what every user and automation is doing in your workspace. Very, very helpful for diagnostics when things go wrong.

Content search

Find and administer any page in your workspace. Also why you should recognize that private pages are technically not private in an Enterprise workspace as workspace owners can indeed add themselves to private content or assign those pages to an administrator when a member with private pages is removed from the workspace.

User provisioning

Use Notion’s SCIM API to add members to the workspace and groups. Pretty key for large organizations or those who would want to leverage SAML, this allows you to provision users automatically and assign them to necessary groups.

We leverage SCIM in the NOTION MASTERY workspace and I wrote up a guide on how we leverage this powerful API here.

Custom permissions

On enterprise plan, you can override permissions at the teamspace-level. So you can give custom access to entire teamspaces via groups which can be super helpful for administrative purposes.

Security & compliance tools

Enterprise gives you way more control over what your members can do in the workspace.

• Disable public page sharing
• Disable guests entirely
• Disable exporting content
• Disable webhooks
• Disable connections
• Integrate with SIEM and DLP tools to automatically centralize audit logs & set policies to detect sensitive content in your workspace and trigger automated actions to remediate

Many of these features are going to be critical at larger businesses with security protocols that need to be followed. For example, disabling connections might be a great idea so your members aren’t adding “vibe-coded” AI apps that give access to critical business data.

Domain and user management

Domain management allows you to manage multiple workspaces under the same organization. So if you’re a 1,000 person company, you might have separate workspaces for each of your Teams, each with their own administrative people and systems. Being about to “Claim workspaces” allows you to set the same settings and policies across all these workspaces, while giving each workspace some flexibility in how they ship their workspaces.

---

The Cheap, High-maintenance Route

There is one way you can pay for a smaller numbers of a seats. I’m not going to sugar coat it: it’s a maintenance nightmare, and you’ll severely limit what you’re able to do with Notion long-term, but you can use single-page architecture to structure your workspace so you can invite as many guests as your plan allows.

I do not recommend this strategy, but for those that need a single or a few member-architects and lots of, say, read-only guests, this can be effective. What this means is not using the teamspace sidebar to organize multiple dashboards and pages, but leveraging a single page with all databases and content nested inside.

The downside is that:

• Every guest has to be added manually to the top-level pages since guests cannot be added to groups or teamspaces
• Permissions overrides have to be manually done for every single guest (mistakes are very easy to make)
• Guests cannot do anything with automations and many other features
• Guests are exposed to other guests (both email and name) with the same access, so you will expose collaborator data to your other collaborators with this strategy)
• You are limited to 100 guests on the lowest tier plan and only 10 on the free plan